Job Description

For further inquiries regarding the following opportunity, please contact one of our Talent Specialists, Vijay at 630-847-1776 or Arun at 224-214-4555 or Jessolin at 224-704-1714

Title: Document Control Specialist (Hybrid)

Location: Chicago, IL

Duration: 12 Months

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered

Description

The document control specialist is responsible for various tasks associated with the project document life cycle. The DCS will store, manage, and track all project related company documents. Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, checklists, document control procedures, and records retention schedule. Control and retrieval of documentation related to capital construction. Document Control Specialist will be able to create transmittals and workflow, verify all approvals prior to issuing documentation within the company and to third party vendors. Will also be responsible for providing light training and support for staff.

Job Duties:

• Complete Document Control functions of document fulfillment, release, change, archiving, completing all metadata and data entry.
• Coordinate with other departments for collecting, inputting and filing all data and reports relating to project life cycle.
• Maintain document files to be orderly, up-to-date, and ready for audit at all times.
• Analyze and review documents received compared to the document requirements.
• Provide feedback to the supplier of the documents as needed and make some major corrections.
• Maintain all pertinent tracking logs for documentation managed within the document control department.
• Respond to and fulfill all internal and external drawing and document requests, utilizing strong interpersonal skills.

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Minimum Qualifications:

• High School Diploma, HSED or Ged5
• 3+ years of experience in providing support on major construction programs preferably with a utility.
• 3+ years of administrative and data entry experience in any setting.
• 3+ years of experience in a document control environment in an engineering or construction company, oil, and gas or within a utility.
• 3+ years of experience in Microsoft Office products and Adobe Professional.
• Scanning and printing with OCE plotters, and experience should include working in an electronic document management system.

About us:

DivIHN , the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.

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