Job Description

Position Name: Warehouse Administrative Assistant

Location: Houston, TX (77015) (Onsite)

Job Type: Temp to Hire

Job Summary:

The basic function of the Storage and Warehouse Administrative Assistant is to ensure the smooth and efficient operation of the Storage and Warehouse department. You will support daily operations by completing a variety of clerical and administrative duties accurately, perform data entry, recordkeeping, and coordinate communication activities between departments and external customers, required to keep an office functioning as directed by the Manager.

To perform this job successfully, an individual must be able to perform each essential function and essential duty listed below satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Duties and Responsibilities:

• Greeting customers / clients with a pleasant & professional demeanor
  
• Ensure accurate inventory records, processing shipping/receiving documentation, and coordinating logistics to keep operations running efficiently
  
• Receive incoming goods and verify documentation against data
  
• Assists with inventory management
  
• Generating daily, weekly, or monthly reports
  
• Follow OSHA guidelines to ensure a safe working environment for yourself and your colleagues
  
• Provide administrative support to warehouse managers and warehouse staff to ensure smooth operation of storage and warehousing activities
  
• Maintain accurate records of inventory levels, including incoming and outgoing goods to reflect current inventory in warehouse management system (WMS) and worksheets
  
• Maintain the warehouse management system (WMS)
  
• Coordinate with warehouse staff to ensure timely and accurate documentation of inventory movements
  
• Perform any storage and warehouse related administrative, clerical, data entry, and customer service tasks
  
• Attend departmental meetings as required
  
• Maintains cooperative and positive working relationships with customers, coworkers and peers
  
• Prepare shipping, billing documents, and other paperwork accurately and promptly.
  
• Collaborate with warehouse manager to streamline operations and address any issues that arise during daily activities
  
• Perform other duties and tasks as directed by the Storage and Warehouse Manager, PTI.
  

Requirements

Qualifications:

• Education: High School diploma or GED
  
• Experience: Minimum of 3 years of administrative assistant experience 
  
• Valid driver’s license
  

Preferred Qualifications:

Previous experience in a warehouse is preferred but not mandatory

Knowledge, Skills, and Abilities:

• Ability to work independently or in a team setting
  
• Ability to effectively work in various environments, including extreme temperatures/inclement weather, as necessary
  
• Ability to be disciplined within an environment of shifting priorities
  
• Ability to maintain confidentiality
  
• Ability to remain organized within a fast-paced and dynamic environment
  
• Ability to multi-task with the ability to prioritize tasks
  
• Ability to work independently without supervision
  
• Ability to learn new software applications quickly
  
• Adaptability and flexibility to respond quickly to changing operational needs
  
• Be self-motivated / A go getter
  
• Demonstrate dependability through good attendance and adherence to timelines and schedules
  
• Excellent interpersonal, teamwork and customer service skills (internal and external)
  
• Excellent communication skills, both verbally and in writing
  
• Excellent time management skills
  
• Excellent organizational skills
  
• A proactive approach to problem-solving and the ability to learn new skills related to warehouse operations quickly
  
• Possess strong problem-solving skills.
  
• Proficient in MS Office applications (Excel, Outlook and Word)
  
• Strong knowledge of office procedures and basic accounting processes.
  
• Strong attention to detail with high accuracy in data entry, creating, processing, checking, and finalizing data as well as documentation
  

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The employee is frequently required to sit for long periods of time, stand, walk, climb, bend, squat, twist, pinch, reach overhead, grasping, turning the head and torso, flexing the arms, legs, balance, wrists, use fingers, feel, talk, hear, and exercise eye-hand coordination and eye-hand-foot coordination.
  
• Adherence to safety standards and proper use of PPE is required.
  
• Lifting and/or moving up to 25lbs.
  

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions.

• This position will be working in both an indoor climate-controlled, smoke-free office environment and in a dusty, cold/heat exposed temperature-changing warehouse environment
  
• The noise level in the work environment is usually moderate
  
• Mandatory use of personal protective equipment (PPE) 
  

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